The parts that make the system yours — your documents, your numbering, your roles, your mailbox — configured through the application, not by a developer.
Eight document types, each designable two ways: tick which header and line-item fields appear and rename any label, or write the HTML yourself in a built-in code editor with live preview. QR codes embed automatically on quotations, purchase orders, invoices and delivery notes.
Fourteen configuration areas — company information, multiple office addresses, multiple company banks, tax categories, per-module terms and conditions, per-document signature images, letterhead, transportation and more.
Fifteen document series, each with its own prefix, format template, sequence length and next number. Your numbering convention, not one imposed on you.
Fourteen built-in reports, from vendor purchase ledgers and sales tax and withholding tax, to raw material purchased against production consumed, rolled up daily, weekly, monthly or yearly. Paper size, orientation, header, logo, letterhead, watermark and footer are configurable per report, and every one exports to CSV or prints.
Nineteen entities importable from Excel or CSV, each with a downloadable template. Every run is logged with rows total, inserted, skipped and errored, plus the per-row errors — so a failed import tells you which line failed and why.
A full mail client inside the system, speaking IMAP and SMTP. Folders, attachments, drafts, an address book that builds itself from who you correspond with, and a company signature image applied on send. Big Beam provisions and manages the mailbox for you.
When someone without rights to a locked document needs a change, the system captures the change they wanted — the full proposed record and their reason — as a request for review, instead of simply refusing them.
Google Drive folders embedded in the application and scoped per role, so a team opens its own documents without leaving the system or being handed a link to everything.
An internal ticket desk with categories, priorities and attachments, and an asset register covering assignment history, condition out and in, service and repair costs, warranty expiry, and printable QR asset tags.
Direct messaging between users with read receipts, on a floating widget available from every screen.
Software that forces its own document numbers and layouts creates more work than it saves. The Platform layer is where the system is fitted to your business without a developer: document series with your prefixes, print formats written or designed to your template, tax categories, letterheads, signatures, role permissions and the mailbox your team works from.
It also carries the controls an auditor asks about — a before-and-after audit trail, soft deletes that only an administrator can purge, and an edit-request workflow that captures a change instead of refusing it. Existing data comes in through Excel or CSV import with a logged result for every row.
Yes. Fifteen document series each have their own prefix, format template, sequence length and next number, so numbering can continue from where your records are today.
Eight document types are designable. Either tick which header and line-item fields appear and rename any label, or write the HTML yourself in the built-in code editor with live preview.
Nineteen entities import from Excel or CSV, each with a downloadable template. Every import is logged with rows total, inserted, skipped and errored, plus the per-row errors.
Tell us what your company does and which modules you would actually use. We will walk you through the system handling your work — not a slide deck.