Saudi Arabia · Hosted and managed by Big Beam
ERP and company management software for any business, in any industry
Quotations, purchasing, vendor RFQs, service jobs, production, stock, accounts, HR and payroll — one system, one record of truth. Big Beam hosts and manages it for you, so there is nothing to install and no server to run.
- ZATCA e-invoicing
- From SAR 99 / month
- Used by Big Beam
- Hosted and managed by Big Beam — nothing to install
- ZATCA Phase 1 e-invoicing built in
- Switch on only the modules you use
- Workspaces
- 7
- Modules
- 47
- Roles
- 9 + custom
- Document series
- 15
- Built-in reports
- 14
- E-invoicing
- ZATCA Phase 1
- Hosting
- Managed by Big Beam
ZATCA e-invoicing, built into the system
If you are VAT-registered in Saudi Arabia, your invoices have to meet ZATCA’s e-invoicing rules. Here, invoicing is not a separate tool bolted on: invoices, credit notes and debit notes are generated by the same system that holds your customers, projects and receipts.
- A QR code on every invoice, in the ZATCA Phase 1 format
- Gapless sequential numbering — an invoice number is never reused
- Issued invoices are never edited or deleted; corrections use credit and debit notes
- Standard and simplified invoices with line-level VAT
- Phase 2 integration is on our roadmap, and we implement it for clients who need it
Why growing companies outgrow spreadsheets
The work is in twelve places
Quotations in one spreadsheet, purchase orders in another, attendance in the machine, payroll in a third. Nobody can say where a job stands without asking someone.
Approvals happen in chat
A payment is approved on WhatsApp, a discount over the phone, a reimbursement by forwarding a photo. Six months later, nobody can show who authorised it.
Generic ERP is built for someone else
The big suites are heavy, priced for large enterprises, and often have no idea what a tolerance, a fitness status or a pressure rating is. You end up bending your work to fit the software.
Big Beam runs on it
This is not software we sell and do not use. Big Beam, a Saudi engineering and contracting company, uses the Company Management System internally to run its own business. The fields, approvals and controls on these pages exist because people doing measured, fabricated and delivered work needed them.
When you ask how something works, the answer comes from people who use it every day.
Seven workspaces, 47 modules, one record of truth
You do not need all of it. Each module is switched on per role, so a team sees the part of the business it works in and nothing else.
Commercial
Quotations, sales invoices, customers, distributors, delivery and fleet — one chain from enquiry to signed delivery note.
Read moreProcurement
Purchase orders, receiving, two-stage payment approval, a vendor portal and RFQ bidding.
Read moreOperations
Service jobs with tolerances, daily production, bill of materials and a stock ledger.
Read moreFinance
Chart of accounts, receivable and payable, vouchers, expenses and an approvals inbox.
Read morePeople & payroll
Employees, biometric attendance import, shifts, payroll and salary slips, advances and loans.
Read morePlatform
Print formats, document numbering, reporting, import, email, permissions and audit trail.
Read moreCompliance & commission
ZATCA e-invoicing, credit and debit notes, and commission and profit-share tracking.
Read moreOne enquiry, tracked to the money
Each step is derived from the record before it. The progress you see on a quotation is calculated from the records that exist — not a checklist someone ticks.
- 01
Quotation raised
Draft, against a customer.
- 02
Pending approval
Routed for sign-off.
- 03
Approved
Locked from casual edits.
- 04
Sales order
Converted in one click.
- 05
Procurement
Flagged lines become buy requests.
- 06
Received
Goods receipt against the PO.
- 07
Dispatched
Delivery note, QR, trip cost.
- 08
Delivered
Invoiced and receipted.
If it never converts it ends as Rejected, Expired or Discontinued — and discontinuing asks for a reason and keeps it.
The mistakes it will not let you make
Every checkpoint below is enforced by the system rather than left to training or memory. This is where most of the money is saved, and most of the arguments avoided.
A payment cannot exceed what the order still owes
Stops a vendor being paid twice for the same purchase order because two people approved separately.
A converted quotation locks
The quoted price cannot quietly change after the sales order has been raised from it.
Approval authority comes from the org chart
No handing someone a powerful role just so they can sign off their own team’s claims.
A reimbursement needs its receipt attached
Claims cannot enter payroll with nothing behind them to audit later.
Discontinuing a quotation demands a reason
Deals do not vanish from the pipeline with no record of why they died.
Selling below stock is a setting, not an accident
You do not commit to a delivery the warehouse was never going to be able to make.
Deletes are soft, and only an administrator can purge
A mistaken deletion cannot take a document and its history away permanently.
Permission is checked on the server, every request
A hidden menu item is never treated as security when the underlying data is still reachable.
Hosted, managed and fitted to your business
Big Beam runs the system for you and shapes it around how you work — see implementation and hosting.
Managed hosting
Your own single-tenant deployment with its own database, run by Big Beam. Nothing to install and no server to look after.
Business email & reporting
Mailboxes provisioned and managed for you where you need them, plus fourteen built-in reports and reporting services on request.
Standard, configurable or custom
Every module carries a delivery tier, so you know before the project starts what runs now, what your team sets up, and what we build — customisation is part of your subscription.
For any industry, with depth where the work is physical
Contracting & construction
Quotations, buying, project cash, payroll and invoices for contractors.
Read moreSteel fabrication
Materials, bill of materials, production and stock for fabricators.
Read moreEngineering services
Inspection and test jobs with tolerances, evidence photos and one branded service report.
Read moreManufacturing
Daily production per machine and shift, versioned bill of materials and a stock ledger.
Read moreTrading & distribution
Distributors by territory, own-fleet or third-party dispatch, and real trip costs.
Read moreYour industry
Not listed? Every module is switched on per role and customisation is part of the subscription, so we fit the system to how your business works.
Quick answers
What is an ERP or company management system?
An ERP (enterprise resource planning) system, also called a company management system, keeps the main records of a business in one database: quotations, orders, purchasing, stock, production, accounts, HR and payroll. Instead of re-typing data between spreadsheets and separate tools, each step is derived from the one before it, so approvals, costs and balances always agree.
Who is the Big Beam Company Management System for?
It is built for any company that quotes, buys, sells, pays people and keeps accounts, in any industry. Every module is switched on per role, so you use only what fits, and customisation is part of the subscription. It is strongest where the work is physical — engineering and contracting, fabrication, manufacturing, trading and distribution — with specialist records for tolerances, materials and delivery. Big Beam, an engineering and contracting company, uses it to run its own business, and it ships with Gulf VAT, withholding tax, IBAN and Arabic-name fields already in place.
Do we have to host it ourselves?
No. Big Beam hosts and manages the system for you — the servers, the application, and, where you need them, business email and reporting services. There is nothing to install and no IT team required on your side. See how implementation and hosting work.
Do we have to take all 47 modules?
No. Access is set per role, module by module, so you switch on what you use and the rest never appears in the menu. Many companies start with three modules and add more later.
Does it support ZATCA e-invoicing in Saudi Arabia?
Yes — invoices, credit notes and debit notes are generated to the ZATCA Phase 1 requirements, with a QR code and gapless numbering. Phase 2 integration is on our roadmap, and we implement it for clients who need it as part of their subscription. Details are on the ZATCA e-invoicing page.
Can we keep our own document numbering and invoice layout?
Yes. Fifteen document series each have their own prefix, format and sequence, and eight document types are designable — tick the fields you want and rename labels, or write the HTML yourself.
See it running on your own documents
Tell us what your company does and which modules you would actually use. We will walk you through the system handling your work — not a slide deck.